District Public Relation office

 

 

DETAILED NOTES OF DISTRICT PUBLIC RELATION OFFICE, PEDDAPALI

1. Organisation Name : Dist. Public Relations officer,

II Contact Details                     : Dist. Public Relations Officer,

1. Information and Public Relation Department,

                IDOC COMPLEX Peddapalli – 505172.

.

Section 4(1)(b)(i)- Particulars of Organisation functions and duties

 

OBJECTIVES:

 

The Department of Information and Public Relations functions to achieve its objectives and goals through dissemination and transmission of Information, Publicity and Public Relations. The Department operates its multimedia systems for effective publicity, performs a signal service in acting as bridge between sections of the people and the Government, and creates awareness among all sections of the people on Government Polices, Plans and programmers intended for welfare and development.

 

Dissemination of Information:-

 

The main objective of the department is basically two fold Viz., informing the Public of the policies and programmers of the Government on one hand and on the other keeping the Government informed of the people’s reaction to its policies and Programmers, communication is a most vital in process of Socio-Economic develop –meant.

This Department adopts different modes for dissemination of information and publicity activities.

 

 

 

FUNCTIONS:

1. To Publlcise the activities of the Government through the mass media communication systems, the Department maintains liaison with press, AIR, Doordarshan, Films Division, Directorate of Audio Visual Publicity, Press Information Bureau, News Agencies, Private T.V. Channels, Department’s Electronic News Coverage as well as conducting of press Tours, Preparation and issuing of Advertisements, Organising of Exhibitions, Song and Drama Programmes, Photographic Services and Exhibitions, Maintaining Media information Monitoring System, Research and reference conducting Training.

 

2. Winning social acceptance for new legislation’s enacted.
3. Keeping the people informed about the policies, schemes and

    Programmes of the Government.

4. Eradicating social evils like untouchabillty, dowry, Jogini, bonded

    labour,  child labour, banamati etc.,

 

 

4(1)(b)(II)- the powers and duties of its Officers and employees.

 

1. District Public Relations Officer/ADDL.PRO:

 

Over all supervision on staff members of field staff and work turned out by them and also drawing and disbursing Officer. Collection of feedback reports on Government activities policies and programmers. Issue press release to print and Electronic Media on official Programmes and developmental activities and coverage of VIP, VVIP Visits. The reports appeared in the News Papers pave way to formulate options on the policies, programmes and functioning of the Government collection of good success stories on welfare Schemes. Liaison with print and Electronic Media. Run of information centers and arranging photo exhibitions on different occasions. Submission of press Clippings to Dist. Collector on positive and adverse items for perusal.

 

 

2. Asst. Public Relations Officer:

Collection of feedback reports on Government activities policies and progammes. Issue Press Release to Print and Electronic Media on Official Programmes and developmental activities and coverage of VIP,VVIP Visits.

The reports appeared in the News Papers pave way to formulate options on the policies, programmers and functioning of the Government collection of good success stories on welfare schemes. Liaison with print and Electronic media Assisting D.P.R.O. in Administration , Establishment and Corresponding maters.

 

3. Publicity Asst.,

Resonability of field publicity actives and taking Photo & Video Coverage and P.A. System.

 

4. Typists:

 

To Prepare Pay Bills and Other Office Bills, To maintain fair copying, Maintenance of Furniture and Stationery and

Xerox, Computer, Fax and Printers operating of Computer , Xerox and Fax.

Total Press Note of Web Site in I&PR Dept., Daily and Email of photos and Press Notes of Daily in Small & Medium papers. To maintain of Inward, Outward and Office Records

 

5. Office Sub.,

Asst. the Officer and ministerial Staff and Daily News Paper Clippings Cutting

4(1)(b)(III)- the procedure followed in the decision making process, including channels of supervision and accountability.

Every morning take the cutting of Adverse and positive News items appeared in various daily News Papers and submit to the Dist. Collector, Official meetings chaired by the Dist. Collector and Official Programmes covered and issue Press Release to print and Electronic Media. Facilitate the Print and Electronic Media in getting information

 

4(1)(b)(iv)- the norms set by it for discharge of its functions

 

The norms set by District Office manual are being followed for the discharge of functions.

1. Release of press notes to press, intimations -Same day

about press conferences etc.,

2. Release of classified Advertisements -3 to 5 days.
3. Release of Display Advertisements -One day before

    on important occasions                                                  the date of

  Publication in

   News Papers.

 

4. Photo Exhibition on Important Occasions – One day before

   the occasion .

5. Issue of Rejoinders – Same day
6. Distribution of Publicity Material – With in stipulated

Period.

7. Photo Coverage – Same day.

4(1)(b)(V)- the rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.

1. Fundamental Rules.
2. A.P. Financial Code
3. A.P. State & Subordinate Service Rules
4. Accreditation Rules (G.O.Ms.No.176GA(I&PR) Dept., 7-4-1999.
5. A.P. Information Subordinate Service Rules (G.O.Ms.No.261

 

G.A. (I&PR ) Dept., 05-06-1992.

6. A.P. Information Subordinate Service Rules (G.O.Ms.No. 339

 

G.A. (I&PR) Dept., Dt: 22-06-1992.

7 Treasury Code

8 Budget Manual

9 A.P. Ministerial Service Rules

10 G.O.Ms.No. 662.

11 Dist. Official Manual.

4(1)(b)(Vi) a statement of the categories of documents that are held by it or under its control.

1. Govt. Orders, 2. Memorandum 3. Cirucular Memos. 4. Appointment

Orders etc.,

4(1)(b)(Vii) the Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy implementation there of.

 

The following committees constituted by the Government will be consulted for the formulation of policy and implementation:-

1. District Media Accreditation Committee.
2. District Press Coordination Committee.

                                             

4(1)(b)(Viii) a Statement of the boards, councils, committees and other bodies consisting of two persons constituted as its part of for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

NIL

 

 

 

4(1)(b)(ix) a directory of its officers and employee

Sl. No.	Name of the Office/ administrative unit	Name, Designation & Address of Officer/ Employee	Telephone & Fax, Email, Office Tel. Residence Tel. Fax.
1	Dist. Public Relations Officer, Peddapalli	B.Jagan, DPRO(I/C)	9949351666
2	do	Md.Ayub Khan, Addl.PRO	9866000145
3	do	Md.Masood Typist	9949191433
4	do	Syed Reshma Begum, Office Sub	9618801779

 

REPORT OF  DISTRICT PUBLIC RELATION OFFICE,PEDDAPALI

Sl. No.	Post	Sanctioned	Working	Vaccancies	Remarks
1	Addl.PRO	1	1	0	On OD in Khammam
2	APRO	1	0	1	–
3	Publicity Assistant	3	1	2	–
4	Typist	1	1	0	–
5	Office Subordinate	4	1	3	–
6	Cleaner Cum Os	1	0	1	–
Total		11	4	7	–

 

Details  of Accreditation Cards  Issued :-

Sl. No.	Media	Applied	Sanctioned	Rejected
1	News Papers	414	335	79
2	Electronic Media	195	98	97
3	Periodicals	6	5	1
4	News Agencies	6	2	4
5	Independent	12	7	5
6	Officials	6	5	1
Total		639	452	187